Task

A task can be created by yourself, another user or by another module as part of a workflow. Tasks (or TODOs) are used to describe what needs to be done and with which priority they should be done. In some cases other modules can also create tasks for users as part of their purpose and workflow.

Priority & Due

Tasks can have either a priority or a due date. Both are exclusive and cannot be used in combination. In some cases it can make more sense to give something a priority if no definitive due date is known/agreed upon and in some situations a fixed due date can be used.

When sorting tasks the priorities are sorted according to the following criteria:

Very high = same as due in 1 day
High = same as due in 1 week
Medium = same as due in 2 weeks
Low = same as due in 1 month
Very low = due after 1 month

Visibility

Tasks are visible to:

people/groups the task is assigned to
people/groups mentioned in copy
the person who created the task
people/groups the task got forwarded to

Editable

A task can be made editable or locked. In case a task is marked as locked, the task and created responses cannot be changed. This can be important for tasks which need to be auditable / non-changable (e.g. ISO system). A task which is defined as locked can never be made editable again, so please be careful when you choose to define a task as locked. By default tasks are editable.

Status

The status of a task can be one of the following:

Open = default status
Working = working on task
Suspended = task is on hold
Canceled = task got canceled/aborted
Done = task is completed

Files

If you add files from your local hard drive they get uploaded and attached to the task. If you upload a file a new directory gets created in the media module. In Modules>Tasks you can find a directory which has the name of the task ID and in this directory all uploaded files can be found.

2.0 KiB Executable File Raw Blame History