Organization-Guide/Processes/07_Management.md

Management

Key Objective	Target	Achieved
Reach budgeted EBIT	>= XXX EUR	YES

Planning

The management has to plan and layout the vision as well as the strategy for the organization. This is documented in the Business Plan and annual budget described in the Finance process. (R1)

Organizing

Implementation

The management has to check if the organizational structure fits the needs of the company or if changes/improvements need to be made. The company structure is defined in the Organigram. This includes but is not limited to ensuring sufficient resources are available. Resources are checked during every meeting described in the Information Flow and during the employee evaluation. The management also determines how information is appropriately and effectively shared between the different employees. This is defined in the Information Flow. (R2)

Staffing

Staffing is handled primarily by the HR department. However the following aspects are handled as described below (R3):

• Hiring
  • HR process
• Resource definition
  • Budget
  • Regular meetings (i.e. executive committee meeting)
• Training (R4)
  • Training plans
  • Employee evaluation

Leading

The leadership and responsibilities of the organization is defined in the Organigram. Additionally, responsibilities are also defined in the processes, risk control matrices, Document Owners and individual contracts. (R5)

Controlling

The following controlling instruments are implemented (R6).

• Internal audits (correctness & completeness: processes & guidelines)
• Risk Management and Process Risk Control Matrices (risks)
• Whistleblower System (compliance)
• Executive Committee Meeting (information sharing, controlling, planning and organizing)
• Meetings (information sharing, controlling, planning and organizing)
• Checklists as described in the processes (completeness)
• External audits (completeness and correctness)
  • Tax audits (approx. every 3-5 years)
  • Annual accounting audit
• Monthly financial reporting (e.g. cash, investments, sales, costs, deviations to budget/previous year)
• Quality control as defined in the quality management process

Optimization

From the controlling activities optimizations arise which can be brought forward by anyone in meetings and changes can be made to the processes by the responsible persons defined in the Document Owners.

2022-01-01 - Version 1.0