From 67ce76f831ba48bc821018b7144d3a734f7354cd Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Wed, 6 Jul 2022 15:55:56 +0200 Subject: [PATCH 01/12] Create Third Party Software Validation.md --- .../IT/Third Party Software Validation.md | 25 +++++++++++++++++++ 1 file changed, 25 insertions(+) create mode 100644 Policies & Guidelines/IT/Third Party Software Validation.md diff --git a/Policies & Guidelines/IT/Third Party Software Validation.md b/Policies & Guidelines/IT/Third Party Software Validation.md new file mode 100644 index 0000000..9aa80f8 --- /dev/null +++ b/Policies & Guidelines/IT/Third Party Software Validation.md @@ -0,0 +1,25 @@ +# Third Party Software Validation + +## New Software + +Before buying new software the following aspects must be checked: + +| Evaluation | Result | +| ---- | ------ | +| Reasons / Goals / Opportunities | | +| Advantages of new software | | +| Disadvantages of new software | | +| Risks to be considered | | +| Alternative solution | | +| Supplier comparison (investment form) | ATTACHED | +| Investment costs (investment form + offer) | | +| Annual fees (investment form + offer) | | +| Estimated required resources for implementation | | +| Estimated time until operation | | +| Estimated effects on work efficiency per year in days | | +| Effects on work effectiveness | | +| Estimated cost savings (one-off/annual) | | +| Estimated ROI in years | | +| Opinion project manager | | + +## Updates From ade88cbae50dc7a7da23ee746b350570cb174a9d Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Wed, 6 Jul 2022 18:04:38 +0200 Subject: [PATCH 02/12] Update Third Party Software Validation.md --- Policies & Guidelines/IT/Third Party Software Validation.md | 4 ++++ 1 file changed, 4 insertions(+) diff --git a/Policies & Guidelines/IT/Third Party Software Validation.md b/Policies & Guidelines/IT/Third Party Software Validation.md index 9aa80f8..c726976 100644 --- a/Policies & Guidelines/IT/Third Party Software Validation.md +++ b/Policies & Guidelines/IT/Third Party Software Validation.md @@ -12,6 +12,10 @@ Before buying new software the following aspects must be checked: | Risks to be considered | | | Alternative solution | | | Supplier comparison (investment form) | ATTACHED | +| Fullfilled goals | | +| Unfullfilled goals | | +| Manual black box testig | Successfull | +| Support by vendor available | | | Investment costs (investment form + offer) | | | Annual fees (investment form + offer) | | | Estimated required resources for implementation | | From a124b0fe1531f0901fac6dfbf65130c9185c38ca Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:09:13 +0200 Subject: [PATCH 03/12] Update Third Party Software Validation.md --- .../IT/Third Party Software Validation.md | 46 ++++++++++--------- 1 file changed, 24 insertions(+), 22 deletions(-) diff --git a/Policies & Guidelines/IT/Third Party Software Validation.md b/Policies & Guidelines/IT/Third Party Software Validation.md index c726976..37a84bd 100644 --- a/Policies & Guidelines/IT/Third Party Software Validation.md +++ b/Policies & Guidelines/IT/Third Party Software Validation.md @@ -1,29 +1,31 @@ # Third Party Software Validation -## New Software +## New/Replacement Software Before buying new software the following aspects must be checked: -| Evaluation | Result | -| ---- | ------ | -| Reasons / Goals / Opportunities | | -| Advantages of new software | | -| Disadvantages of new software | | -| Risks to be considered | | -| Alternative solution | | -| Supplier comparison (investment form) | ATTACHED | -| Fullfilled goals | | -| Unfullfilled goals | | -| Manual black box testig | Successfull | -| Support by vendor available | | -| Investment costs (investment form + offer) | | -| Annual fees (investment form + offer) | | -| Estimated required resources for implementation | | -| Estimated time until operation | | -| Estimated effects on work efficiency per year in days | | -| Effects on work effectiveness | | -| Estimated cost savings (one-off/annual) | | -| Estimated ROI in years | | -| Opinion project manager | | +| To be considered | Result | Evidence / Basis | Responsible | Date | +| ---- | ------ | ------ | ----------- | ------ | +| Reasons / Goals / Opportunities | | | | +| Advantages of new software | | | | +| Disadvantages of new software | | | | +| Risks to be considered | | | | +| Alternative solution | | | | +| Supplier comparison | ATTACHED | Investment Form | | +| Fullfilled goals | | | | +| Unfullfilled goals | | | | +| Integration with existing software possible | | | | +| Manual black box testig | Successfull | Validation Report | | +| Support by vendor available | | | | +| Data protection successfully checked | YES | | | +| Investment costs | | Investment Form + Offer | | +| Annual fees | | Investment Form + Offer | | +| Estimated required resources for implementation | | | | +| Estimated time until operation | | Timeline | | +| Estimated effects on work efficiency per year in days | | Investment Form | | +| Effects on work effectiveness | | Investment Form | | +| Estimated cost savings (one-off/annual) | | Investment Form | | +| Estimated ROI in years | | Investment Form | | +| Opinion project manager | | See above | | ## Updates From ab9519db62c8b8db238671f11afee2e944f56720 Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:09:40 +0200 Subject: [PATCH 04/12] Rename Policies & Guidelines/IT/Third Party Software Validation.md to Processes/IT/Third Party Software Validation.md --- .../IT/Third Party Software Validation.md | 0 1 file changed, 0 insertions(+), 0 deletions(-) rename {Policies & Guidelines => Processes}/IT/Third Party Software Validation.md (100%) diff --git a/Policies & Guidelines/IT/Third Party Software Validation.md b/Processes/IT/Third Party Software Validation.md similarity index 100% rename from Policies & Guidelines/IT/Third Party Software Validation.md rename to Processes/IT/Third Party Software Validation.md From 81d430d309bec175f99b721d724cf2620f651253 Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:16:36 +0200 Subject: [PATCH 05/12] Update Investment Form.md --- Processes/Purchase/Investment Form.md | 16 +++++++++------- 1 file changed, 9 insertions(+), 7 deletions(-) diff --git a/Processes/Purchase/Investment Form.md b/Processes/Purchase/Investment Form.md index 2b107d0..39edd1e 100644 --- a/Processes/Purchase/Investment Form.md +++ b/Processes/Purchase/Investment Form.md @@ -1,12 +1,14 @@ # Investment Form -| Type | Vendor 1 | Vendor 2 | Vendor 3 | -| ------------------- | -------- | -------- | -------- | -| Vendor name | | | | -| Product description | | | | -| Total net expenses | | | | -| Pros | | | | -| Cons | | | | +| Type | Vendor 1 | Vendor 2 | Vendor 3 | Vendor 4 | Vendor 5 | +| -------------------- | -------- | -------- | -------- | -------- | -------- | +| Reasons / Goals / Opportunities | | | | | | +| Vendor name | | | | | | +| Product description | | | | | | +| One-off net expenses | | | | | | +| Annual net expenses | | | | | | +| Pros | | | | | | +| Cons | | | | | | Date: YYYY-MM-DD From 098bdc36f9881de3f68f41950c5c5d90ff0c5ab8 Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:21:48 +0200 Subject: [PATCH 06/12] Update Investment Form.md --- Processes/Purchase/Investment Form.md | 13 ++++++++++++- 1 file changed, 12 insertions(+), 1 deletion(-) diff --git a/Processes/Purchase/Investment Form.md b/Processes/Purchase/Investment Form.md index 39edd1e..62f2085 100644 --- a/Processes/Purchase/Investment Form.md +++ b/Processes/Purchase/Investment Form.md @@ -1,8 +1,13 @@ # Investment Form +## Reasons / Goals / Opportunities + +... To be filled ... + +## Comparison + | Type | Vendor 1 | Vendor 2 | Vendor 3 | Vendor 4 | Vendor 5 | | -------------------- | -------- | -------- | -------- | -------- | -------- | -| Reasons / Goals / Opportunities | | | | | | | Vendor name | | | | | | | Product description | | | | | | | One-off net expenses | | | | | | @@ -10,6 +15,12 @@ | Pros | | | | | | | Cons | | | | | | +## ROI + +... To be filled ... + +## Request + Date: YYYY-MM-DD Employee: YOUR_NAME From 57dca2b43119c30768ad07581930d77a64c8a4bc Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:22:25 +0200 Subject: [PATCH 07/12] Update Third Party Software Validation.md --- Processes/IT/Third Party Software Validation.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Processes/IT/Third Party Software Validation.md b/Processes/IT/Third Party Software Validation.md index 37a84bd..d71ec5a 100644 --- a/Processes/IT/Third Party Software Validation.md +++ b/Processes/IT/Third Party Software Validation.md @@ -18,8 +18,8 @@ Before buying new software the following aspects must be checked: | Manual black box testig | Successfull | Validation Report | | | Support by vendor available | | | | | Data protection successfully checked | YES | | | -| Investment costs | | Investment Form + Offer | | -| Annual fees | | Investment Form + Offer | | +| One-off net expenses | | Investment Form + Offer | | +| Annual net expenses | | Investment Form + Offer | | | Estimated required resources for implementation | | | | | Estimated time until operation | | Timeline | | | Estimated effects on work efficiency per year in days | | Investment Form | | From dff4297a966cf4bf70b6f110e68e8f5fa8526371 Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 11:28:54 +0200 Subject: [PATCH 08/12] Update Investment Form.md --- Processes/Purchase/Investment Form.md | 1 + 1 file changed, 1 insertion(+) diff --git a/Processes/Purchase/Investment Form.md b/Processes/Purchase/Investment Form.md index 62f2085..7d3eeae 100644 --- a/Processes/Purchase/Investment Form.md +++ b/Processes/Purchase/Investment Form.md @@ -10,6 +10,7 @@ | -------------------- | -------- | -------- | -------- | -------- | -------- | | Vendor name | | | | | | | Product description | | | | | | +| Website | | | | | | | One-off net expenses | | | | | | | Annual net expenses | | | | | | | Pros | | | | | | From 00928857245ea46efc6499a34cf0b8be72cd40f6 Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 16:12:27 +0200 Subject: [PATCH 09/12] Update IT Equipment & Software.md --- Processes/IT/IT Equipment & Software.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/Processes/IT/IT Equipment & Software.md b/Processes/IT/IT Equipment & Software.md index 4249446..125ae24 100644 --- a/Processes/IT/IT Equipment & Software.md +++ b/Processes/IT/IT Equipment & Software.md @@ -7,7 +7,7 @@ | Type / Description | Employee | Head of department | Management | | ----------------------------------- | ----------------------------------------------- | -------------------- | -------------- | | Smartphone | Iphone 13 (only sales reps) | Iphone 13 | Iphone 13 | -| Laptop (incl. docking station) | < 2,000 EUR | < 2,500 EUR | < 2,500 EUR | +| Laptop or Tablet (incl. docking station) | < 2,000 EUR | < 2,500 EUR | < 2,500 EUR | | PC | < 2,000 EUR (if no laptop) | < 2,500 EUR | < 2,500 EUR | | Monitor(s) | < 500 EUR per Monitor (if < 2 monitors at desk) | < 1,500 EUR | < 1,500 EUR | | IT equipment (e.g. mouse, keyboard) | < 300 EUR | < 500 EUR | < 500 EUR | From de4d8d6604e14907df235cbc6ee3a0f3750609ab Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 16:26:58 +0200 Subject: [PATCH 10/12] Update 07_Management.md --- Processes/07_Management.md | 16 ++++++++-------- 1 file changed, 8 insertions(+), 8 deletions(-) diff --git a/Processes/07_Management.md b/Processes/07_Management.md index 844e38a..3dfb1d8 100644 --- a/Processes/07_Management.md +++ b/Processes/07_Management.md @@ -1,13 +1,13 @@ # Management -| No. | Process step | Risks/Things to consider | Checks/Risk mitigation | R | O | -| ---- | ------------ | ------------------------ | ---------------------- | ---- | ---- | -| | | | | | | -| | | | | | | -| | | | | | | +## Planning -Abbreviations: +## Organizing -* R: Responsible -* O: Occurrence +### Implementation +### Staffing + +## Leading + +## Controlling & Optimization From 86d411646c74c572e1db677948162ac6740bfdfb Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 16:28:37 +0200 Subject: [PATCH 11/12] Update and rename Third Party Software Validation.md to Third Party Software Validation - New.md --- ...dation.md => Third Party Software Validation - New.md} | 8 ++------ 1 file changed, 2 insertions(+), 6 deletions(-) rename Processes/IT/{Third Party Software Validation.md => Third Party Software Validation - New.md} (89%) diff --git a/Processes/IT/Third Party Software Validation.md b/Processes/IT/Third Party Software Validation - New.md similarity index 89% rename from Processes/IT/Third Party Software Validation.md rename to Processes/IT/Third Party Software Validation - New.md index d71ec5a..75b8204 100644 --- a/Processes/IT/Third Party Software Validation.md +++ b/Processes/IT/Third Party Software Validation - New.md @@ -1,8 +1,6 @@ -# Third Party Software Validation +# Third Party Software Validation - New -## New/Replacement Software - -Before buying new software the following aspects must be checked: +Before buying/implementing a new software the following aspects must be checked: | To be considered | Result | Evidence / Basis | Responsible | Date | | ---- | ------ | ------ | ----------- | ------ | @@ -27,5 +25,3 @@ Before buying new software the following aspects must be checked: | Estimated cost savings (one-off/annual) | | Investment Form | | | Estimated ROI in years | | Investment Form | | | Opinion project manager | | See above | | - -## Updates From ba4c08af6b58276550ebfb220fd7b7acdae5fdbc Mon Sep 17 00:00:00 2001 From: Dennis Eichhorn Date: Thu, 7 Jul 2022 16:29:02 +0200 Subject: [PATCH 12/12] Create Third Party Software Validation - Update.md --- Processes/IT/Third Party Software Validation - Update.md | 1 + 1 file changed, 1 insertion(+) create mode 100644 Processes/IT/Third Party Software Validation - Update.md diff --git a/Processes/IT/Third Party Software Validation - Update.md b/Processes/IT/Third Party Software Validation - Update.md new file mode 100644 index 0000000..80de068 --- /dev/null +++ b/Processes/IT/Third Party Software Validation - Update.md @@ -0,0 +1 @@ +# Third Party Software Validation - Update